Executive Assistant

The Deamer Group is excited to partner with The Clean Slate Initiative in a search for a dynamic, driven Executive Assistant to the VP of Programs & VP of Marketing & Communications!

Who They Are:

The Clean Slate Initiative (CSI), established in 2019, aims to reform policies regarding record clearance, recognizing that one in three Americans faces limitations due to past records. CSI envisions a society where everyone has equal opportunities regardless of their past, advocating for fair employment, housing, family, and community involvement. They've successfully influenced policy changes in several states, benefiting over two million individuals, with a goal to clear records for 4.4 million people, including nearly one million Black individuals, by 2025. With a focus on collaboration and learning, CSI emphasizes the involvement of those directly impacted by the legal system, with 80% of the staff being impacted individuals and 56% being people of color. The organization is seeking an Executive Assistant dedicated to supporting the administrative needs of both the VP, Marketing and the VP, Programs while also contributing to project management and relationship support for the executive team, requiring a strong commitment to CSI's mission and experience in C-level support and project management.

What They Are Looking For:

As an Executive Assistant at The Clean Slate Initiative, you’ll report to the Executive Assistant to the CEO and provide administrative support to the VP of Marketing & Communications and the VP of Programs. You’ll be an integral part of ensuring the teams stay on task, manage calendars and emails, and coordinate information in the organization’s project management systems. A highly organized, collaborative, fast-paced, and positive thinker will thrive in this environment!

Responsibilities & Day-to-Day Expectations:

• Serve as primary contact and support person for the VP, Marketing and the VP, Programs including:

  • Calendar management, correspondence, conducting research, managing travel itineraries, maintaining files, and event management.

  • Collaborating across the organization with team members as needed.

  • Utilizing project management system, Asana to input and track tasks and initiatives. 

  • Utilizing Salesforce for managing contacts, campaigns support and events tracking. 

• Responsible for minutes taking notes, compiling, and distributing from meetings when needed and managing file sharing platforms.

• Maintain and update official documents, calendars, project management software, and CRM. 

• Schedule and manage travel and logistics for in-person and virtual meetings.

• Schedule and manage Google calendar invites, support meetings with internal and external stakeholders, prepare meeting materials, and follow up with participants.

• Organize, prioritize, and handle emails, phone calls, and incoming mail and determine the level of priority and follow-up.

• Collaborate and build relationships internally and externally, including communicating effectively with people at all levels of the organization.

• Prepare and submit expense reports.

• Support the adoption and integration of operational systems across the team.

• Project manage key initiatives as identified by the VP, Programs and the VP, Marketing.

• Provides event support for the VP’s speaking engagements, conference participation, etc.  

• May serve as backup support for the CEO when the Executive Assistant to the CEO is unavailable or on leave. 

Required Qualifications:

• 4+ years of proven administrative experience supporting a senior-level executive.

• Demonstrated attention to detail and accuracy, travel and calendar management, event planning and logistics, and handling phone calls.

• Excellent written and oral communications skills.

• Demonstrated ability to show discretion, utilize critical thinking skills, and have a sense of teamwork and community.

• Ability to travel approximately 20-25% of time.

Preferred Qualifications:

• Experience in a nonprofit or mission-driven organization

• Experience working with national organizations and funders

• Personally impacted by the criminal justice system or knowledge of the criminal justice space

In this role, you can expect:

• Robust benefits: 100% employer-paid medical, dental, vision, and 4% matching contributions with a 2% employer-paid contribution for 401k retirement!

• Opportunity to work with a dynamic and positive team focused on a critical mission.

Lobbying and Financial Compliance Manager

About The Clean Slate Initiative

Founded in 2019, the Clean Slate Initiative (CSI) is a national bipartisan organization advancing policies to automate and expand eligibility for record clearance. One in three Americans lives with a past arrest or conviction record that limits their ability to find work, continue their education, obtain a professional license, or fully participate in family and civic life.

The Clean Slate Initiative’s vision is that people will no longer be defined by their records and will have the opportunity to contribute to their community, have a fair opportunity to work, get an education, and achieve their full potential. The Clean Slate Initiative passes and implements laws that automatically clear eligible records for people who have completed their sentence and remained crime-free, and expand who is eligible for clearance.  To date, twelve states have passed Clean Slate laws impacting more than 15 million people. The Clean State Initiative works with bipartisan leaders and organizations and offers our expertise on what works: intelligent policy design, an eye toward implementation, and campaign strategies that center lived experience. Along the way, we work to redefine the narrative around people with records, cutting through the bias and stigma, to reorient the legal system to live up to the ideals of second chances. Learn more about our work here.

About the Opportunity

Reporting to and in consultation with the Vice President of Finance, the Lobbying and Financial Compliance Manager will manage our organization's lobbying and compliance functions, ensuring adherence to all relevant federal and state regulatory standards. The Lobbying and Financial Compliance Manager will focus on compliance-related activities pertaining to fundraising registrations, state and federal lobbying, and conflict of interest disclosures. The candidate will also support financial compliance activities and special projects as needed. The Lobbying and Financial Compliance Manager will develop and implement cross-functional compliance training programs and collaborate with internal and external stakeholders to optimize best practices.

Responsibilities & Tasks

• Compliance Oversight: Determine the best approach between in-house management and outsourcing of compliance reporting based on risk and cost assessments. Oversee contractors when external expertise is hired.

• Annual Compliance Functions: Ensure meticulous management of fundraising registration processes, state and federal lobbying registrations, conflict of interest disclosures, Delaware incorporation, and reporting related to our Orlando Office location.

• Training and Education: Curate and facilitate compliance training programs for staff and stakeholders, focusing on 501(c)(3) and 501(c)(4) tax-exempt status requirements, lobbying compliance, and advocacy limitations.

• Regulatory Collaboration: Work closely with legal counsel and external advisors to interpret and apply tax, lobbying, and fundraising regulations effectively.

• Continuous Improvement: Stay updated with emerging compliance trends and best practices, fostering a culture of continuous improvement and excellence within the organization.

• Internal Controls: Develop and implement robust internal controls and procedures to prevent compliance violations, conducting regular audits and assessments to ensure adherence to all regulatory standards.

• Financial Compliance: Assist the VP of Finance with fiscal compliance activities, including tracking lobbying costs and ensuring compliance with lobbying caps and reporting requirements.

• Financial Support: Assist the VP of Finance with financial special projects as needed.

Who You Are

You are hyper-organized, detail-oriented, and possess excellent judgment. Your ability to interpret financial data into compliance formats and manage multiple priorities will be crucial. Additionally, having experience with contracts and a strong understanding of government compliance requirements will set you apart.

What You’ll Need

• Educational Background: At a minimum, a 4-year degree from an accredited educational institution in a related field, such as Finance, Business Administration, Law, or equivalent work experience.

• Experience: 3-5 years of relevant experience in financial project management. Experience managing compliance functions and collaborating with legal counsel is highly preferred.

• Communication: Excellent communication skills are essential for educating and training staff and for effective collaboration with internal teams and external advisors.

Compensation & Benefits

Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance, a 4% employer match and 2% employer-paid contribution towards 401k retirement, pre-tax transportation benefits, and paid holidays, vacation, sick, and volunteer time off.

The Clean Slate Initiative is committed to transparent and fair compensation. The hiring range for this position is an annual salary range of $85,000 - $92,000 per year. The final salary within this range will be determined based on work location and relevant experience.  Once an offer is made, we do not negotiate the compensation package. 

This is a full-time position and is considered exempt for overtime purposes. This is a remote position and we are location agnostic regarding where in the US you are based.  However, we will discuss a hybrid or in-office work location for candidates in proximity to our Orlando office.  You will need to:

• Work collaboratively with a team in various time zones

• Be close to a major airport with the ability to travel approximately 10-15% 

• Attend required quarterly onsite planning meetings in various locations

• Attend at least 1 staff learning trip and our annual convening each year

The Clean Slate Initiative is a 501(c)(3) public entity that passes and implements laws that automatically clear eligible records for people who have completed their sentence and remained crime-free, and expand who is eligible for clearance.  CSI is committed to attracting, developing, and retaining exceptional people and to creating a work environment that is dynamic and rewarding and enables each of us to realize our potential. CSI’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

How to Apply

We encourage all applicants to review our website to fully familiarize themselves with The Clean Slate Initiative before applying: cleanslateinitiative.org.  If you are interested in applying for this position, complete the application and attach your resume by clicking on the “Apply Now” button at the top or bottom of this page.  

Questions about this job posting or the process should be directed to CSI’s Talent & Culture team at careers@cleanslateinitiative.org.

Reasonable Accommodations

To center the safety and well-being of its employees and in accordance with relevant federal, state, and local laws, The Clean Slate Initiative provides equal employment opportunities to qualified individuals with disabilities to participate in the recruitment and selection process. If you require an accommodation to participate in the interview/hiring process, please contact human resources at HR@cleanslateinitiative.org.

Other Employment Standards

Applicants for employment in the United States must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.

Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process.